Applications are invited from suitably qualified and experienced candidates, to fill vacancies that have arisen within the Municipality of Chegutu.

1. CHAMBER SECRETARY/DIRECTOR CENTRAL ADMINSTRATION

Reporting to the TOWN CLERK

• Key Result Areas:

• Provides leadership and counsel in the formulation of legal and administrative policies and strategies to ensure that the entire council observes the prevailing legal, administrative and corporate governance standards.
• Provides legal advice/services to Council as well as ensuring that all legal frameworks including By-Laws supporting the operations of Council are current and relevant
• Development and inculcation of strong administrative practices that support the organizational vision and strategies
• Strong Human Resources management competencies aimed at instilling discipline and a high work ethic amongst staff at all levels
• Provides ongoing support to Council and its committees and management around the understanding and application of legal, administrative and corporate governance standards.
• Ensures that council resolutions and policies are in accordance with relevant statutes, By-Laws and other regulations or guidelines

• Qualifications and Attributes:

• A Law or Social Sciences degree from a recognized University is a must.
• A relevant Master’s degree will be an added advantage.
• At least 5 years post qualification experience within the Public Service at middle management level in an administrative position
• Experience in the Local Government sector will be a distinct advantage
• Astute leadership, Analytical and Communication skills (verbal and written)
• High level of integrity
• Clean Class 4 Driver's License.

2. CHIEF SECURITY OFFICER

Reporting to the Chamber Secretary/Director of Central Administration

Key Result Areas:

2.1 

• Enforcement of Council by-laws
• Investigations to acquire accurate detail of events depending on circumstances surrounding an incident
• Security Checks to deter and detect any fraudulent activities to guard against theft and vandalising of security premises.
• Liaising with other security organisations
• Compile a comprehensive report on activities of the Municipal Police on a monthly basis and submit to the Director of Central Administration.
• Implementation of the risk management policy
• Administrative Issues to plan, control and organize the activities of the Municipal Police

2.2       Qualifications and Attributes:

• Bachelor's Degree in Security /Risk Management and/or any other relevant degree qualifications
• A Master's Degree is an added advantage
• High level of integrity
• Excellent knowledge of security protocols and procedures
• Proven experience as Chief Security Officer or similar position
• Experience using relevant technology and equipment (CCTV)

3. SECRETARY TO THE TOWN CLERK

Reporting to the Town Clerk

3.1    Key Result Areas:

• Managing the Town Clerk`s diary, organizing meetings and appointments
• Booking and arranging travel, transport and accommodation for the Town Clerk
• Ensuring that the Town Clerk’s office is well cleaned, resourced and secured at all times
• Filling and archiving information and documents in the Town Clerks office
• Handling mail, all communications and drafting letters, memos and other correspondences for the Town Clerk’s signature
• Event management and ensuring the provision of the Town Clerk’s requirements at all events
• Compiling reports daily, weekly, monthly, quarterly, and yearly as guided by the policy
• Perform all administrative tasks for the Town Clerk
• Any other duties as assigned by the Town Clerk

•  Qualifications and Attributes:

• Degree or HND in Office Administration/Secretarial Studies
• A minimum of 2 years’ experience in a similar role preferably in Local Government
• Experience in office administration is an added advantage
• Computer skills including familiarity with Microsoft Office Suite
• Strong organizational skills
• Ability to perform and prioritize multiple tasks seamlessly
• Excellent written and verbal communication skills.
• Mature and highly resourceful.
• Proven ability to handle confidential information with discretion
• Maintain professional appearance and demeanor

4. SECRETARY TO THE DIRECTOR FINANCIAL SERVICES

Reporting to the Director of Financial Services

• Key Result Areas:

• Process and compile relevant documentation to ensure that the Director has necessary documents for scheduled meetings.
• Responsible for the maintenance and requisitioning of adequate stationery supplies for the Director and the rest of the department
• Maintain an accurate diary for the Director and schedule annual diary for executive meetings.
• Liaise with the Director on the appropriate times for the meeting to avoid clashing of meetings.
• Provide typing service to the Director and all correspondence, circulars and reports
• Prepare all necessary documents needed by the Director for workshops to ensure that they are ready for use and in the right format for workshops to be attended.
• Attend promptly to clients (internal and external) visiting the Director`s office
• Capture minutes in departmental meeting

• Qualifications and Attributes:

• HND/National Diploma in Secretarial studies/Office Management.
• Computer literacy
• Ability to work with minimum supervision.
• Good telephone etiquette.
• Minimum two years' experience in a related field.

5. SECRETARY TO DIRECTOR CENTRAL ADMINISTRATION/CHAMBER SECRETARY

Reporting to the Chamber Secretary/ Director of central administration

• Key Result Areas:

• Process and compile relevant documentation to ensure that the Director has necessary documents for scheduled meetings.
• Responsible for the maintenance and requisitioning of adequate stationery supplies for the Director and the rest of the department
• Maintain an accurate diary for the Director and schedule annual diary for executive meetings.
• Liaise with the Director on the appropriate times for the meeting to avoid clashing of meetings.
• Provide typing service to the Director and all correspondence, circulars and reports
• Prepare all necessary documents needed by the Director for workshops to ensure that they are ready for use and in the right format for workshops to be attended.
• Attend promptly to clients (internal and external) visiting the Director`s office

• Qualifications and Attributes:

• HND/National Diploma in Secretarial studies/Office Management
• Computer literacy
• Ability to work with minimum supervision.
• Good telephone etiquette.
• Minimum two years' experience in a related field.

6. COMMUNITY SERVICES OFFICER (RE-ADVERT)

Reporting to the Director of Housing, Health and Community Services

• Key Result Areas:

• Maintains accurate and relevant client and program information
• Maintain statistics and other data and provide reports on activities and programs as required
• Monitors and facilitates the maintenance and coordination of community amenities such as the community halls, stadium and provision of burial space
• Identify and develop funding submissions or requests such as market stall bookings and or hall bookings.
• Research & Identify development and service needs in the different communities.
• Engages with local organizations to establish, build and sustain their support as active and ongoing partners in the projects or community programs
• Liaise as a link between key stakeholders in the community (schools, elderly home or orphanages etc.) and the Council for fundraising or other initiatives.
• Assist in the facilitation of building of capacity of individuals and communities to establish ongoing sustainability of long-term community projects/programs.
• Collects data & maintains records of disadvantaged groups.
• Facilitates activities for needy groups liaising with Social services on issues of the welfare of the groups.
• Assists in the formation and or registration of arts, sports & culture groups.
• Responsible for the identification of gender groups, issues & plans for gender awareness or assistance programs.
• Profiles and reports on underprivileged situations, providing counseling and support.

• Qualifications and Attributes:

• Bachelor of Social Work or related field
• A Master’s Degree will be an added advantage
• A minimum of 2 years’ experience in a local authority environment.
• A registered member of a professional board
• Good knowledge of any computer package preferably Promun.
• Must have a clean class 4 driver’s license.

In return we offer

A competitive package commensurate with the demands and expectations arising from such positions.

Interested candidates should submit application letter, a detailed CV with 3 contactable references, certified copies of academic and professional qualifications. These must be submitted to the Town Clerk no later than 14 February 2024. Scanned applications can be sent to chegutumunicipality@gmail.com

Town House                                                                                                  J. CHIKURUWO

PO Box 34                                                                                                      TOWN CLERK

CHEGUTU

CHEGUTU MUNICIPALITY IS AN EQUAL OPPORTUNITY EMPLOYER