Applications are invited from suitably qualified and experienced candidates, to fill vacancies that have arisen within the Municipality of Chegutu.

1. CHAMBER SECRETARY/DIRECTOR CENTRAL ADMINSTRATION

Reporting to the TOWN CLERK

• Key Result Areas:

• Provides leadership and counsel in the formulation of legal and administrative policies and strategies to ensure that the entire council observes the prevailing legal, administrative and corporate governance standards.
• Provides legal advice/services to Council as well as ensuring that all legal frameworks including By-Laws supporting the operations of Council are current and relevant
• Development and inculcation of strong administrative practices that support the organizational vision and strategies
• Strong Human Resources management competencies aimed at instilling discipline and a high work ethic amongst staff at all levels
• Provides ongoing support to Council and its committees and management around the understanding and application of legal, administrative and corporate governance standards.
• Ensures that council resolutions and policies are in accordance with relevant statutes, By-Laws and other regulations or guidelines

• Qualifications and Attributes:

• A Law or Social Sciences degree from a recognized University is a must.
• A relevant Master’s degree will be an added advantage.
• At least 5 years post qualification experience within the Public Service at middle management level in an administrative position
• Experience in the Local Government sector will be a distinct advantage
• Astute leadership, Analytical and Communication skills (verbal and written)
• High level of integrity
• Clean Class 4 Driver's License.

2. CHIEF SECURITY OFFICER

Reporting to the Chamber Secretary/Director of Central Administration

Key Result Areas:

2.1 

• Enforcement of Council by-laws
• Investigations to acquire accurate detail of events depending on circumstances surrounding an incident
• Security Checks to deter and detect any fraudulent activities to guard against theft and vandalising of security premises.
• Liaising with other security organisations
• Compile a comprehensive report on activities of the Municipal Police on a monthly basis and submit to the Director of Central Administration.
• Implementation of the risk management policy
• Administrative Issues to plan, control and organize the activities of the Municipal Police

2.2       Qualifications and Attributes:

• Bachelor's Degree in Security /Risk Management and/or any other relevant degree qualifications
• A Master's Degree is an added advantage
• High level of integrity
• Excellent knowledge of security protocols and procedures
• Proven experience as Chief Security Officer or similar position
• Experience using relevant technology and equipment (CCTV)

3. SECRETARY TO THE TOWN CLERK

Reporting to the Town Clerk

3.1    Key Result Areas:

• Managing the Town Clerk`s diary, organizing meetings and appointments
• Booking and arranging travel, transport and accommodation for the Town Clerk
• Ensuring that the Town Clerk’s office is well cleaned, resourced and secured at all times
• Filling and archiving information and documents in the Town Clerks office
• Handling mail, all communications and drafting letters, memos and other correspondences for the Town Clerk’s signature
• Event management and ensuring the provision of the Town Clerk’s requirements at all events
• Compiling reports daily, weekly, monthly, quarterly, and yearly as guided by the policy
• Perform all administrative tasks for the Town Clerk
• Any other duties as assigned by the Town Clerk

•  Qualifications and Attributes:

• Degree or HND in Office Administration/Secretarial Studies
• A minimum of 2 years’ experience in a similar role preferably in Local Government
• Experience in office administration is an added advantage
• Computer skills including familiarity with Microsoft Office Suite
• Strong organizational skills
• Ability to perform and prioritize multiple tasks seamlessly
• Excellent written and verbal communication skills.
• Mature and highly resourceful.
• Proven ability to handle confidential information with discretion
• Maintain professional appearance and demeanor

4. SECRETARY TO THE DIRECTOR FINANCIAL SERVICES

Reporting to the Director of Financial Services

• Key Result Areas:

• Process and compile relevant documentation to ensure that the Director has necessary documents for scheduled meetings.
• Responsible for the maintenance and requisitioning of adequate stationery supplies for the Director and the rest of the department
• Maintain an accurate diary for the Director and schedule annual diary for executive meetings.
• Liaise with the Director on the appropriate times for the meeting to avoid clashing of meetings.
• Provide typing service to the Director and all correspondence, circulars and reports
• Prepare all necessary documents needed by the Director for workshops to ensure that they are ready for use and in the right format for workshops to be attended.
• Attend promptly to clients (internal and external) visiting the Director`s office
• Capture minutes in departmental meeting

• Qualifications and Attributes:

• HND/National Diploma in Secretarial studies/Office Management.
• Computer literacy
• Ability to work with minimum supervision.
• Good telephone etiquette.
• Minimum two years' experience in a related field.

5. SECRETARY TO DIRECTOR CENTRAL ADMINISTRATION/CHAMBER SECRETARY

Reporting to the Chamber Secretary/ Director of central administration

• Key Result Areas:

• Process and compile relevant documentation to ensure that the Director has necessary documents for scheduled meetings.
• Responsible for the maintenance and requisitioning of adequate stationery supplies for the Director and the rest of the department
• Maintain an accurate diary for the Director and schedule annual diary for executive meetings.
• Liaise with the Director on the appropriate times for the meeting to avoid clashing of meetings.
• Provide typing service to the Director and all correspondence, circulars and reports
• Prepare all necessary documents needed by the Director for workshops to ensure that they are ready for use and in the right format for workshops to be attended.
• Attend promptly to clients (internal and external) visiting the Director`s office

• Qualifications and Attributes:

• HND/National Diploma in Secretarial studies/Office Management
• Computer literacy
• Ability to work with minimum supervision.
• Good telephone etiquette.
• Minimum two years' experience in a related field.

6. COMMUNITY SERVICES OFFICER (RE-ADVERT)

Reporting to the Director of Housing, Health and Community Services

• Key Result Areas:

• Maintains accurate and relevant client and program information
• Maintain statistics and other data and provide reports on activities and programs as required
• Monitors and facilitates the maintenance and coordination of community amenities such as the community halls, stadium and provision of burial space
• Identify and develop funding submissions or requests such as market stall bookings and or hall bookings.
• Research & Identify development and service needs in the different communities.
• Engages with local organizations to establish, build and sustain their support as active and ongoing partners in the projects or community programs
• Liaise as a link between key stakeholders in the community (schools, elderly home or orphanages etc.) and the Council for fundraising or other initiatives.
• Assist in the facilitation of building of capacity of individuals and communities to establish ongoing sustainability of long-term community projects/programs.
• Collects data & maintains records of disadvantaged groups.
• Facilitates activities for needy groups liaising with Social services on issues of the welfare of the groups.
• Assists in the formation and or registration of arts, sports & culture groups.
• Responsible for the identification of gender groups, issues & plans for gender awareness or assistance programs.
• Profiles and reports on underprivileged situations, providing counseling and support.

• Qualifications and Attributes:

• Bachelor of Social Work or related field
• A Master’s Degree will be an added advantage
• A minimum of 2 years’ experience in a local authority environment.
• A registered member of a professional board
• Good knowledge of any computer package preferably Promun.
• Must have a clean class 4 driver’s license.

In return we offer

A competitive package commensurate with the demands and expectations arising from such positions.

Interested candidates should submit application letter, a detailed CV with 3 contactable references, certified copies of academic and professional qualifications. These must be submitted to the Town Clerk no later than 14 February 2024. Scanned applications can be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

Town House                                                                                                  J. CHIKURUWO

PO Box 34                                                                                                      TOWN CLERK

CHEGUTU

CHEGUTU MUNICIPALITY IS AN EQUAL OPPORTUNITY EMPLOYER